How ARCHIBUS Facilitates Budgeting and Cost Accounting

Cost Accounting

The Strategic Financial Analysis application provides a unified view of your real estate, infrastructure and facilities assets, all capital and expense costs they incur, and all the organization missions they support. The application also provides a common operating picture so that different roles can communicate the impact and importance of spending and investment – finance professionals, capital planners, real estate and facility directors, and operational managers can all understand how the work they do interacts and how they can work better together in concert. The application gives visibility into the one-third of your organization’s balance sheet that manages fixed assets. It helps ensure that the investment in these assets is efficiently deployed to drive the organization’s mission forward. Unlike point solutions for capital planning, real estate and facilities management, Strategic Financial Analysis captures the total costs of ownership and operations and their interrelations. And unlike ERP systems acting alone, it connects all costs to the locations of your business units thereby expressing the value of that spend to the mission.

Enable real estate, infrastructure and facility professionals to integrate operations with financial information. ARCHIBUS Strategic Financial Analysis delivers comprehensive integration of business information to deliver deep insights into that third of an organization’s balance sheet comprising fixed assets. ARCHIBUS connects all costs to specific business units and all assets to their intended purpose. By capturing the capital investments, operating costs, and total cost of ownership for a wide range of assets—and by monitoring the interrelated processes that manage them—ARCHIBUS Strategic Financial Analysis quickly gives professionals the validated, relevant, and trusted data they need to make finance and operations decisions.


Use the ARCHIBUS Capital Budgeting application to master the capital budget cycle to achieve improved, centralized strategic planning across the organization. Benefits include:

 Summarizes all capital planning activity in a consistent format to prioritize programs and projects, coordinate activities, and budget resources

 Develops a centralized methodology to efficiently manage capital projects across multiple departments and sites

 Enables “what-if” planning to reduce business interruption and cost overruns

 Integrates condition assessment, capital budgeting, and project management functions to better allocate budget and resources for complete end-to-end planning

View and assign Capital and Expense allocations by funding source by fiscal year.

Easily generate a visual representation of planned budgets by spending category to help justify capital requests. Access to defensible capital budgeting information reduces the risk of undertaking expensive, time-consuming projects that ultimately fail due to inadequate resources. The ARCHIBUS Capital Budgeting application provides a method for tracking the capital budget cycle from request and evaluation, through approval and funding. With this information in a single, centralized location, users can execute master planning, expansion, modernization, and consolidation projects in an organized, cost-effective manner.


In the ARCHIBUS Project Management application, a contract is an agreement between an organization and the vendor that is based on a vendor’s bid for a work package. After the organization has approved a vendor bid, the two parties agree on a contract. The employer can then attach an electronic copy of the contract to the bid and record the bid status as Contract Signed.

The form above shows the different fields that are tracked for a contract, including multiple documents to store the Contract and Proposal.

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